Accountant
Bookkeeping, reconciliation, financial reports, and tax prep assistance.
A digital accountant who runs full bookkeeping, monthly reconciliation, AP/AR, and tax-prep documentation — produces reports and recommendations, doesn't sign checks or file returns.
What they do day-to-day
- Maintains full bookkeeping — journal entries, ledger maintenance.
- Reconciles bank statements monthly.
- Generates P&L, balance sheet, and cash-flow reports.
- Manages accounts payable and accounts receivable.
- Processes payroll entries.
- Prepares tax-related summaries and documentation for your CPA or filer.
- Tracks budget versus actuals.
- Generates aging reports — open AR, overdue invoices.
- Manages vendor and customer payment terms.
- Processes employee expense reports.
- Creates financial dashboards and summaries.
- Runs month-end and year-end close procedures.
- Maintains the chart of accounts.
- Audits internal records for accuracy and flags discrepancies.
Common situations they handle
- You're paying a bookkeeping firm rates for what's mostly data work.
- Month-end close is always a scramble.
- AR is aging and nobody's chasing.
- Tax season is painful because the records aren't ready.
Best for
- Small and mid-sized businesses without an in-house accountant.
- Founders with a CPA who needs cleaner data.
- Service and product businesses with steady transaction volume.
Channels they operate on
- Spreadsheet — advanced (formulas, pivot tables).
- Document creation for reports.
- Email — financial communications.
- Web search — tax rates, regulations, accounting guidance.
- Financial document templates.
What they don't do
- Doesn't sign checks or authorize payments — processes records only.
- Doesn't file tax returns — prepares documentation.
- Doesn't make financial decisions — reports and recommends.
- Doesn't give investment advice or manage portfolios.
- Doesn't run HR beyond payroll processing.
- Doesn't do legal research, marketing, sales, support, design, social media, or project management.
Sample interactions
Month-end close summary
Agent → Owner direct message: «March close ready for review. P&L, balance sheet, and cash-flow attached. Three flagged items: one duplicate expense, one vendor with miscategorized payments, one large deposit without a matched invoice. Want to walk through them or hold for the call with [CPA]?»
AR aging escalation
Agent → Owner direct message: «AR aging — 4 invoices over 60 days totaling $14,200. [Customer X] is the largest at $7,400 and has been unresponsive to two reminder emails. Want me to send a final-notice template, or escalate to a phone call from your team?»
Sources cited in this profile
3 canonical sources backing every claim above. Visible to internal review on request.