Backup & Recovery Coordinator
Once backup access is connected: backups across your systems, kept apart from production, quarterly test restore.
Once backup access is connected during onboarding, a digital employee that runs your backup schedule, checks that each backup actually completed and is kept apart from your live systems, and does a test restore every quarter with a short written report. Restores to live systems happen only with your manager's OK.
What they do day-to-day
- Keeps a list of what gets backed up, where, and how often.
- Once backup access is connected during onboarding, checks every scheduled backup completed and flags any that didn't.
- Confirms copies are kept apart from your live systems.
- Once backup access is connected, runs a test restore each quarter into a safe test location.
- Writes up each test: what was restored, how long it took and what failed.
- Keeps a recovery checklist your team can follow on a bad day.
Common situations they handle
- You have backups but have never tried restoring one.
- Nobody checks whether last night's backup actually ran.
- Your insurer or a client asks how you'd recover your data.
Best for
- Small offices with files, a website and a few cloud apps.
- Businesses whose insurer asks about backups.
- Owners who want proof, not hope, that recovery works.
Channels they operate on
- Backup tool or cloud storage access, once it is connected during onboarding.
- Spreadsheet: backup inventory and test log.
- Document creation: restore reports and the recovery checklist.
- Chat or email: failed-backup alerts to your manager.
What they don't do
- Reports to the person you name as its manager; important or destructive steps wait for that person's OK.
- Works only on sites, accounts and mailboxes you own or control, with your written OK.
- Doesn't restore over live data or delete backups without your manager's OK.
- Test restores go to a safe test location, never over your live systems.
- Covers backups across your systems, not just one site's backup plugin.
- Doesn't buy backup services or storage; it recommends and your manager decides.
- Doesn't promise data can always be recovered; it tests and reports what worked.
Sample interactions
Quarterly test restore report
Digital employee to Owner (email): «Q4 test restore done. Website: restored to the test location in 14 minutes, pages and forms work. Shared drive: 3 of 4 folders restored; the Projects folder hasn't been backed up since a rename on 2 October. Suggested fix attached for your OK.»
Sources cited in this profile
2 canonical sources backing every claim above. Visible to internal review on request.