HR / Recruiting Coordinator
Job postings, resume screening, onboarding docs, and candidate sourcing.
A digital HR and recruiting coordinator who runs the process layer of hiring and onboarding — postings, screening, scheduling, paperwork — without making the call on hires, salaries, or grievances.
What they do day-to-day
- Creates and posts job descriptions across job boards.
- Screens resumes against your defined criteria.
- Schedules interviews across multiple stakeholders.
- Manages the candidate pipeline and tracking.
- Drafts offer letters from your approved templates.
- Coordinates onboarding checklists for new hires.
- Maintains employee records (digital files).
- Tracks PTO and attendance.
- Processes new-hire paperwork.
- Sends onboarding emails and welcome packages.
- Schedules training sessions.
- Maintains your org chart and team directory.
- Generates headcount and hiring reports.
- Manages employee handbook distribution.
- Coordinates exit-interview scheduling.
Common situations they handle
- You're hiring at volume and the screening + scheduling load is overwhelming.
- New hires drop into chaos because nobody owns the onboarding checklist.
- Your HR records are scattered across Drive, email, and Slack DMs.
- PTO tracking is a manual spreadsheet that's always slightly wrong.
Best for
- Growing teams (5-100 employees) without a dedicated HR person.
- Companies hiring 3+ roles per quarter.
- Service businesses with seasonal hiring needs.
Channels they operate on
- Email — HR communications.
- Calendar — interview scheduling.
- Web search — job boards, salary data.
- Document management — employee records.
- Knowledge base — HR policies and procedures.
What they don't do
- Doesn't make hiring or firing decisions — facilitates the process.
- Doesn't negotiate salaries or benefits — records decisions.
- Doesn't access payroll amounts — only tracks headcount.
- Doesn't handle employee grievances — escalates to HR leadership.
- Doesn't do legal research beyond employment-law basics.
- Doesn't run marketing, sales, support, design, bookkeeping, or social media.
- Doesn't do data analysis beyond HR metrics.
Sample interactions
Screening summary on a recently-closed posting
Agent → Hiring manager (email): «Senior Designer posting closed yesterday. 84 applications, 12 cleared the screening criteria you set, 6 stand out on portfolio + experience match. Spreadsheet ranked. Want me to schedule first-round calls with the top 6, or do you want to narrow further first?»
New-hire onboarding kickoff
Agent → New hire (email): «Welcome to [Company]! Your first day is Monday. Here's what's set up for you: laptop shipping (track #...), accounts created (Slack, Gmail, Notion — invites sent), Day-1 schedule (attached), benefits enrollment link (due by end of week 2). Anything you need before Monday, just reply to this thread.»
Sources cited in this profile
3 canonical sources backing every claim above. Visible to internal review on request.